Document Management System in Kenya

The eDocs document management system is an enterprise-class suite of tools for document capture, indexing, storage, search, and retrieval. The document management system provides a centralized repository where all documents are accessed and managed, eliminating the inefficiencies of having documents scattered across file cabinets, shared drives, and local hard drives. Document management system-rich features are customized with each deployment, allowing it to work in parallel with an organization’s existing workflows, processes, and culture.

eDocs document management system uses Microsoft Relational database and combines this with Visual Studio client interface application that uses ActiveX Data Objects (ADO). In its implementation, eDocs is a two-tier client/server online transaction processing (OLTP) system. Customized business rules are implemented in the document management system and the client application provides a secure and easy-to-use graphical user interface for maintenance and manipulation of database records and secure document storage.

eDocs document management system has optional modules that come with an integrated and easy-to-use, as well as workflow management, scheduling, and collaboration module that manages functions of various teams within an organization. The optional modules also support cloud storage and collaboration functions.

With the advancing technology in electronic messaging systems, the eDocs document management system is developed to easily integrate with automated email services.

The main objective of the document management system is to achieve the following functionalities.

• Documents capture/scanning and
• Documents indexing, storage, quick search, and
• Managing documents storage
• Managing document security and access
• Converting document
• Documents

• Emailing
• Cloud documents
• Workflows
• System Security and Audit
• Effective methods of Data Management such as

eDocs is an All-in-One entry-level enterprise document management system customized to suit your organization’s business needs. The following are the system’s benchmark features which are ready for further customization to harmonize and effectively support any demanding business processes.

Document Management System Features

Documents Input Module

• Scanning documents and images
• Importing soft copy documents
• Indexing documents and images

Documents Output module

• Documents search, retrieval, and scanning.
• Document conversion.

Document Management System Workflow Module

• Customized workflow processes

Standard System Reports

• Document register.
• Document tracker.
• Workflow tasks and reports

Document Management System Administration

• System User profile and management
• System audit trail
• System default parameters
• Document serialization.
• Storage and security