Main Office Nairobi: Repen Complex, Mombasa Road – Katani Road Junction, 3rd Floor.
Postal Address: P.O. Box 55509 - 00200, Nairobi, Kenya.
Phone No: +254725696900 +254737707501
Tel No: 020 2600068
Email: info@engsoftgroup.cominfo@engsoft.co.ke sales@engsoftgroup.comsales@engsoft.co.ke
Branch Office: Kisumu.

Document Management Solutions in Kenya

The eDocs document management system is an enterprise-class suite of tools for document capture, indexing, storage, search and retrieval. eDocs provides a centralized repository where all documents are accessed and managed, eliminating the inefficiencies of having documents scattered across file cabinets, shared drives and local hard drives. Its rich features are customized with each deployment, allowing it to work in parallel with an organization’s existing workflows, processes and culture.

The main objective of the system is to achieve the following functionalities.

1. Documents capture/scanning and archival.
2. Documents indexing, storage, quick search and retrieval. Managing documents storage locations.
3. Managing documents security and access rights. Converting document formats.
4. Documents printing.
5. Emailing documents.
6. Cloud documents management. Workflows
7. System Security and Audit Trail.
8. Effective method of Data Management such as backups.

eDocs is an All-in-One entry-level enterprise System customized to suit your organization’s business needs. The following are the system’s benchmark features which are ready for further customization to harmonize and effectively support any demanding business processes.

DOCUMENTS INPUT MODULE
A. SCANNING DOCUMENTS/IMAGES
B. IMPORTING SOFT COPY DOCUMENTS 
C. INDEXING DOCUMENTS/IMAGES

DOCUMENTS OUTPUT MODULE
A. DOCUMENTS SEARCH, RETRIEVAL & PRINTING 
B. DOCUMENTS CONVERSION 

WORKFLOW MODULE
A. CUSTOMISED WORKFLOW PROCESSES

STANDARD SYSTEM REPORTS
A. DOCUMENTS REGISTER 
B. DOCUMENT TRACKER
C. WORKFLOW TASKS REPORTS

SYSTEM ADMINISTRATION
A. SYSTEM USER PROFILE MANAGEMENT 
B. SYSTEM AUDIT TRAIL
C. SYSTEM DEFAULT PARAMETERS 
D. DOCUMENT SERIALIZATION
E. STORAGE & SECURITY